At LIBER’s 2016 Annual Conference, new members will be appointed to the Executive Board and some existing members will be eligible for re-appointment.
- Appointments – Appointments to the following vacancies will be made at the Meeting of Participants in Helsinki, Finland, on Thursday 30 June 2016: LIBER Treasurer, Board Members (2)
- Re-appointments – The following (6) Executive Board members have completed terms of office. They are eligible for re-appointment for a further term of two years and are willing to stand for re-appointment: President: Ms Kristiina Hormia- Poutanen, National Library of Finland; Vice-President: Ms Jeannette Frey, BCU, Switzerland; Board Members: Dr Wolfram Horstmann, Göttingen State and University Library, Germany; Mr Wilhelm Widmark, Stockholm University Library, Sweden; Dr Martin Hallik, University of Tartu, Estonia; Mr Martin Svoboda, National Technical Library, Czech Republic
Open Nomination Process
Appointments to the LIBER Executive Board are open to nominated candidates in all LIBER Libraries in the Institution and Organisation categories. Nominated candidates must be from current LIBER Libraries. Candidates may be proposed by the nominee’s home library or by another LIBER Library. The consent of the candidate should be obtained by the proposer in all cases before a nomination is submitted. It is also open to candidates from current LIBER Libraries to nominate themselves with the support of a proposer.
Please note that the LIBER Executive Board welcomes candidate nominations from libraries in countries in all parts of Europe and from younger candidates.
Completed nominations on the Nomination Form should be returned to the Secretary-General no later than two calendar weeks before the opening of the Meeting of Participants on Thursday 30 June 2016 (i.e. by Thursday 16 June 2016). Nominations should be addressed to: Dr Ann Matheson, Secretary-General, by email (email@example.com).
The closing date for nominations is Thursday 16 June 2016.
Candidate nominations, with nomination forms, are posted on the LIBER Intranet upon receipt.
Candidate: Drs Anja Smit, Utrecht University Library, The Netherlands.
Proposer: Dr Matthijs Van Otegem, Rotterdam University Library, The Netherlands. (NOMINATION FORM
BOARD MEMBERS (2)
Candidate: Dr Matthijs Van Otegem, Rotterdam University Library, The Netherlands.
Proposer: Ms Kristiina Hormia-Poutanen, National Library of Finland.(NOMINATION FORM)
Candidate: Dr Giannis Tsakonas, Library & Information Center, University of Patras, Greece.
Proposer: Dr Adam Sofronijevic, University of Serbia, Belgrade, Serbia. (NOMINATION FORM)
Candidate: Dr Søren Bertil Fabricius Dorch, University Library of Southern Denmark, Denmark
Proposer: Mr Wilhelm Widmark, Stockholm University Library, Sweden. (NOMINATION FORM)
The closing date for nominations has now passed. Since there are more candidates than the number of Board vacancies, there will be a vote by closed ballot for the Meeting of Participants during the Annual Conference, 29 June to 1 July 2016.
The procedures for a closed ballot are set out in the ‘Regulations Governing Appointments to the Executive Board of LIBER in line with LIBER’s Rules and Regulations’ (latest issue, January 2010). The full Regulations may be consulted on the LIBER website.
In summary, a numbered Voting Paper will be issued to each LIBER Participant entitled to vote at the LIBER Desk after Conference registration on arrival at the Annual Conference. LIBER Participants in the Institution and Organisation categories are entitled to vote. Completed Voting Papers must be returned by LIBER Participants and placed in the secure ballot box held at the LIBER Desk at the latest by 09.00 on the morning of the Meeting of Participants on Thursday 30 June 2016.
A LIBER Participant not able to send a personal representative to be present at the Meeting of Participants may delegate its right to vote to another Participant acting as proxy or to the Chairman acting as proxy. Any Participant intending to delegate its vote shall notify the Secretary-General not less than 24 hours before the Meeting of Participants of its intention to delegate its vote and shall name the proxy in writing on the Proxy Voting Form to the Secretary-General, Dr Ann Matheson, or may send it to the LIBER Office.
Please note that a Proxy Voting Paper may be obtained from the LIBER representative at the LIBER Desk up to 17.00 on Wednesday 29 June 2016, upon receipt of a Proxy Voting Form showing a Participant’s intention to delegate its vote to a proxy.
The ballot count will take place at 09.00 on the morning of the Meeting of Participants (Thursday 30 June 2016) and will be supervised by three tellers appointed by the Meeting of Participants.
When the count has been completed, the results giving the names of the candidates for the vacancy and the numbers of votes cast for each candidate shall be given to the Secretary-General by the appointed counting officers on the ballot count results sheet. In the event of a tied vote for a vacancy, a second closed ballot shall take place.
The result of the closed ballot will be announced by the Secretary-General at the Meeting of Participants and the name of the candidate appointed to the two vacancies shall be given. If a second ballot has been required, the results of the second ballot shall also be announced by the Secretary-General.
Following the Meeting of Participants, the appointments to the Board made at the Meeting of Participants, and any appointments to the LIBER Executive Board made by the Board at its meeting following the Meeting of Participants, will be announced on the LIBER website and will be circulated to LIBER Participants in the August 2016 LIBER Mailing.
Since LIBER is a Stichting under Dutch law from 2009, and since its Office is based in The Hague, the LIBER Executive Board has always considered it to be very useful to have a LIBER Treasurer with experience of Dutch legal requirements, employment law and conditions of service. The LIBER Executive Board has therefore invited Drs Anja Smit, Utrecht University Library, The Netherlands, who is a current member of the LIBER Executive Board, to stand for appointment as LIBER Treasurer at the Meeting of Participants in June 2016.
Note for information: In line with LIBER’s Statutes, on completion of two terms as Treasurer, the post-holder is eligible to stand for appointment for another position on the Executive Board.