Job Opening: Events & Partnership Manager

Founded in 1971 and based in The Hague, LIBER is Europe’s largest research library network. We help our university, national and special libraries to support world-class research.

As part of a planned expansion, LIBER will launch new services and events in 2020. We are therefore looking for an experienced Events & Partnership Manager who can take the lead in organising LIBER’s Annual Conference and a new mid-term event. The successful candidate will also spearhead workshops and meetings for both LIBER and our portfolio of funded European projects, and will further develop our sponsorship strategy.

Are you outgoing and confident in all aspects of event management — from high-level budgeting and strategic planning through to on-the-ground execution? Can you build relationships with sponsors, hosts, speakers and other key players? If so, we invite you to apply. This is a full-time position, starting immediately.

Details of this job opening are below. You may also download the vacancy as a PDF.

Key Responsibilities

Event Planning & Execution

• Take charge of all aspects related
  to the organisation of high-quality, dynamic events which match LIBER’s 2018-2022 Strategy and services, in collaboration
  with co-hosts, programme committees, sponsors and team members;
• Be a key
  player in the development of programmes which offer educational, enlightening
  and interactive experiences to LIBER’s network;
• Act as a
  floor manager during events, ensuring the smooth execution of all logistical
  and technical considerations;
• Provide
  attendees with a first-class experience, from the announcement of a new event
  through to post-event feedback;
• Advise on
  protocol and security for high-profile guests (e.g., government ministers).

Partnership Development

• Build,
  maintain and manage relationships with current and prospective sponsors, as
  well as with other key contributors (e.g., with speakers, local hosts);
• Advise on
  and contribute to the development of a new sponsorship strategy for LIBER.

Communications

• Draw up
  communications plans for events, in collaboration with LIBER’s communications
  team;
• Lead in
  the creation of content which promotes and communicates key aspects of each
  event (e.g., call for papers, opening of registration) and ensure the quality
  of material produced by local hosts by proofreading and feeding back on drafts
  of materials such as programmes and registration forms;
• Maintain
  communications channels such as event-specific social media accounts and
  conference websites;
• Deal with inbound
  communications and customer enquiries related to events.

Assessment & Reporting

• Maintain
  records of session participants (in accordance with GDPR) and materials used;
• Measure
  and report on event effectiveness through surveys, evaluation forms, KPIs,
  narrative reports, project deliverables and other methods;
• Share key
  outcomes with LIBER’s Communications team so that achievements can be included
  in network publications such as the Annual Report and strategic updates;
• Report on
  all activities to the Executive Director.

Your Profile

• A degree
  in events management or a related field, and training in protocol and security;
• 5+ years
  of experience in the organizing, planning and execution of events (ideally both
  physical and online events such as webinars), and in the management of sponsors;
• Knowledge
  of the needs and interests of research libraries;
• A belief
  in inclusion, collaboration and helping communities to self-organize to achieve
  their goals;
• Confident
  communicator who can effectively use social media and networking to create buzz
  around events;
• Excellent
  research, organizational and people skills;
• Team
  player who is fun to work with, able to turn obstacles into opportunities, and serious
  about delivering high-quality events on a budget;
• Demonstrable
  skills in project and event management;
• Native English
  speaker

Preferably You Also Have Knowledge Of

• Subjects
  in the field of Open Science;
• Another
  European language.

We Offer You

• The chance
  to be part of a young and ambitious international team;
• Personal
  development and lots of variety in your work;
• A broad
  scope of responsibilities.

Overview

• Salary – Scale 10. This implies a full-time equivalent of minimum €2.672 to maximum gross €4.237 per month (depending on experience), plus a vacation allowance of 8%, and a December allowance of 8.33%.
• Benefits – An excellent pension scheme and a flexible and friendly working environment.
• Reports to – the Executive Director.
• Location – LIBER Office, Koninklijke Bibliotheek, The Hague.
• Hours of Work – 100%, 40 hours per week.
• Period of Appointment – A 1-year contract will be offered initially. An extension will be possible, depending on performance.

Special Working Conditions

Occasional out-of-hours
working,
including weekends,
as well as regular travelling is expected. This is in association
with conferences, meetings
and other events.

To Apply

Do you recognise yourself in this profile? For an informal discussion regarding the position please contact LIBER Executive Director, Astrid Verheusen (a.verheusen@kb.nl). To apply, please submit a CV and covering letter outlining your eligibility for and interest in this position to a.verheusen@kb.nl using ‘Events & Partnership Manager’ in the subject line. Please note that you must have a valid work permit to work in the Netherlands.

Closing Date

The closing date for applications is 1
November 2019.