Job Opening: Events & Partnership Manager

Posted: 15-10-2019 Topics: Office News

Founded in 1971 and based in The Hague, LIBER is Europe’s largest research library network. We help our university, national and special libraries to support world-class research.

As part of a planned expansion, LIBER will launch new services and events in 2020. We are therefore looking for an experienced Events & Partnership Manager who can take the lead in organising LIBER’s Annual Conference and a new mid-term event. The successful candidate will also spearhead workshops and meetings for both LIBER and our portfolio of funded European projects, and will further develop our sponsorship strategy.

Could you take the lead in organising key events, including our Annual Conference?

Are you outgoing and confident in all aspects of event management — from high-level budgeting and strategic planning through to on-the-ground execution? Can you build relationships with sponsors, hosts, speakers and other key players? If so, we invite you to apply. This is a full-time position, starting immediately.

Details of this job opening are below. You may also download the vacancy as a PDF.

Key Responsibilities

Event Planning & Execution

  • Take charge of all aspects related
    to the organisation of high-quality, dynamic events which match LIBER’s 2018-2022 Strategy and services, in collaboration
    with co-hosts, programme committees, sponsors and team members;
  • Be a key
    player in the development of programmes which offer educational, enlightening
    and interactive experiences to LIBER’s network;
  • Act as a
    floor manager during events, ensuring the smooth execution of all logistical
    and technical considerations;
  • Provide
    attendees with a first-class experience, from the announcement of a new event
    through to post-event feedback;
  • Advise on
    protocol and security for high-profile guests (e.g., government ministers).

Partnership Development

  • Build,
    maintain and manage relationships with current and prospective sponsors, as
    well as with other key contributors (e.g., with speakers, local hosts);
  • Advise on
    and contribute to the development of a new sponsorship strategy for LIBER.


  • Draw up
    communications plans for events, in collaboration with LIBER’s communications
  • Lead in
    the creation of content which promotes and communicates key aspects of each
    event (e.g., call for papers, opening of registration) and ensure the quality
    of material produced by local hosts by proofreading and feeding back on drafts
    of materials such as programmes and registration forms;
  • Maintain
    communications channels such as event-specific social media accounts and
    conference websites;
  • Deal with inbound
    communications and customer enquiries related to events.

Assessment & Reporting

  • Maintain
    records of session participants (in accordance with GDPR) and materials used;
  • Measure
    and report on event effectiveness through surveys, evaluation forms, KPIs,
    narrative reports, project deliverables and other methods;
  • Share key
    outcomes with LIBER’s Communications team so that achievements can be included
    in network publications such as the Annual Report and strategic updates;
  • Report on
    all activities to the Executive Director.

Your Profile

  • A degree
    in events management or a related field, and training in protocol and security;
  • 5+ years
    of experience in the organizing, planning and execution of events (ideally both
    physical and online events such as webinars), and in the management of sponsors;
  • Knowledge
    of the needs and interests of research libraries;
  • A belief
    in inclusion, collaboration and helping communities to self-organize to achieve
    their goals;
  • Confident
    communicator who can effectively use social media and networking to create buzz
    around events;
  • Excellent
    research, organizational and people skills;
  • Team
    player who is fun to work with, able to turn obstacles into opportunities, and serious
    about delivering high-quality events on a budget;
  • Demonstrable
    skills in project and event management;
  • Native English

Preferably You Also Have Knowledge Of

  • Subjects
    in the field of Open Science;
  • Another
    European language.

We Offer You

  • The chance
    to be part of a young and ambitious international team;
  • Personal
    development and lots of variety in your work;
  • A broad
    scope of responsibilities.


  • Salary – Scale 10. This implies a full-time equivalent of minimum €2.672 to maximum gross €4.237 per month (depending on experience), plus a vacation allowance of 8%, and a December allowance of 8.33%.
  • Benefits – An excellent pension scheme and a flexible and friendly working environment.
  • Reports to – the Executive Director.
  • Location – LIBER Office, Koninklijke Bibliotheek, The Hague.
  • Hours of Work – 100%, 40 hours per week.
  • Period of Appointment – A 1-year contract will be offered initially. An extension will be possible, depending on performance.

Special Working Conditions

Occasional out-of-hours
including weekends,
as well as regular travelling is expected. This is in association
with conferences, meetings
and other events.

To Apply

Do you recognise yourself in this profile? For an informal discussion regarding the position please contact LIBER Executive Director, Astrid Verheusen ( To apply, please submit a CV and covering letter outlining your eligibility for and interest in this position to using ‘Events & Partnership Manager’ in the subject line. Please note that you must have a valid work permit to work in the Netherlands.

Closing Date

The closing date for applications is 1
November 2019.

Related news articles