Job Opening: Events & Partnership Manager
Founded in 1971 and based in The Hague, LIBER is Europe’s largest research library network. We help our university, national and special libraries to support world-class research.
As part of a planned expansion, LIBER will launch new services and events in 2020. We are therefore looking for an experienced Events & Partnership Manager who can take the lead in organising LIBER’s Annual Conference and a new mid-term event. The successful candidate will also spearhead workshops and meetings for both LIBER and our portfolio of funded European projects, and will further develop our sponsorship strategy.
Are you outgoing and confident in all aspects of event management — from high-level budgeting and strategic planning through to on-the-ground execution? Can you build relationships with sponsors, hosts, speakers and other key players? If so, we invite you to apply. This is a full-time position, starting immediately.
Details of this job opening are below. You may also download the vacancy as a PDF.
Event Planning & Execution
- Take charge of all aspects related
to the organisation of high-quality, dynamic events which match LIBER’s 2018-2022 Strategy and services, in collaboration
with co-hosts, programme committees, sponsors and team members;
- Be a key
player in the development of programmes which offer educational, enlightening
and interactive experiences to LIBER’s network;
- Act as a
floor manager during events, ensuring the smooth execution of all logistical
and technical considerations;
attendees with a first-class experience, from the announcement of a new event
through to post-event feedback;
- Advise on
protocol and security for high-profile guests (e.g., government ministers).
maintain and manage relationships with current and prospective sponsors, as
well as with other key contributors (e.g., with speakers, local hosts);
- Advise on
and contribute to the development of a new sponsorship strategy for LIBER.
- Draw up
communications plans for events, in collaboration with LIBER’s communications
- Lead in
the creation of content which promotes and communicates key aspects of each
event (e.g., call for papers, opening of registration) and ensure the quality
of material produced by local hosts by proofreading and feeding back on drafts
of materials such as programmes and registration forms;
communications channels such as event-specific social media accounts and
- Deal with inbound
communications and customer enquiries related to events.
Assessment & Reporting
records of session participants (in accordance with GDPR) and materials used;
and report on event effectiveness through surveys, evaluation forms, KPIs,
narrative reports, project deliverables and other methods;
- Share key
outcomes with LIBER’s Communications team so that achievements can be included
in network publications such as the Annual Report and strategic updates;
- Report on
all activities to the Executive Director.
- A degree
in events management or a related field, and training in protocol and security;
- 5+ years
of experience in the organizing, planning and execution of events (ideally both
physical and online events such as webinars), and in the management of sponsors;
of the needs and interests of research libraries;
- A belief
in inclusion, collaboration and helping communities to self-organize to achieve
communicator who can effectively use social media and networking to create buzz
research, organizational and people skills;
player who is fun to work with, able to turn obstacles into opportunities, and serious
about delivering high-quality events on a budget;
skills in project and event management;
- Native English
Preferably You Also Have Knowledge Of
in the field of Open Science;
We Offer You
- The chance
to be part of a young and ambitious international team;
development and lots of variety in your work;
- A broad
scope of responsibilities.
- Salary – Scale 10. This implies a full-time equivalent of minimum €2.672 to maximum gross €4.237 per month (depending on experience), plus a vacation allowance of 8%, and a December allowance of 8.33%.
- Benefits – An excellent pension scheme and a flexible and friendly working environment.
- Reports to – the Executive Director.
- Location – LIBER Office, Koninklijke Bibliotheek, The Hague.
- Hours of Work – 100%, 40 hours per week.
- Period of Appointment – A 1-year contract will be offered initially. An extension will be possible, depending on performance.
Special Working Conditions
as well as regular travelling is expected. This is in association
with conferences, meetings
and other events.
Do you recognise yourself in this profile? For an informal discussion regarding the position please contact LIBER Executive Director, Astrid Verheusen (email@example.com). To apply, please submit a CV and covering letter outlining your eligibility for and interest in this position to firstname.lastname@example.org using ‘Events & Partnership Manager’ in the subject line. Please note that you must have a valid work permit to work in the Netherlands.
The closing date for applications is 1
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