Participant Information


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A free bus will be provided to take Winter Event participants from Florence City Centre to the EUI. 

Location: The bus will leave from Piazza dell’Unità Italiana, 50123 Firenze FI. (In front of Hotel Baglioni)
Time: Thursday 23rd and Friday 24th at 08:50 AM. 

Who is the event for?

We invite all LIBER Participants and Project Partners to join us at the Winter Event. The event will bring together up to 150 attendees for one and a half days of interactive workshops and discussions on the topics at the heart of LIBER’s work. 

How Can I Register?

We are pleased to announce that registration for LIBER Winter Event 2023 is now open. Registration is open to all our LIBER Participants, Working Group members, and Project Partners. Closing 31 October 2023.

Please refer first to the programme and the registration guide before you start your registration.

Register Here

Please note: the registration fee includes free transport from Florence City Centre to EUI in Fiesole, and back (both days). 

If any issue occurs related with the payment, contact the EUI team at:    

Registrations will close on Tuesday 31st October 2023. Register as soon as possible to secure your spot! 

Theme & Topics

The LIBER Winter Event will be a space for us to connect and gain new inspiration for a range of topics within our field. It serves as a stimulating forum for the presentation and discussion of work undertaken by LIBER Working Groups.

Work that is carried out through the International Projects, studies and initiatives in which LIBER is involved as a partner will also be showcased.

The theme of the 2023 LIBER Winter Event is Come together! Enabling Collaboration and Inclusivity in Research Libraries.

Under this theme, we will showcase how the work conducted in LIBER Working Groups and International Projects is encouraging inclusive and collaborative practices in all areas of research library work 

Topics of Interest

The Topics of Interest for this years Winter Event relate to the components of the LIBER Strategy 2023-2027: 

  • Research Libraries as Engaged and Trusted Hubs 
  • State-of-the-art Services 
  • Advancing Open Science 
  • Upholding Rights and Values in Research Libraries
  • Upskilling the Library Workforce 


  • PDF Programme
  • Thursday 23 November

    8:30-10:00 Registration

    9:00-10:00 – WGs/ Projects/ SCs meeting (optional)

    10:00-10:15 Welcome Speeches
    Renaud Dehousse, EUI President
    Julien Roche, LIBER President
    Pep Torn, EUI Library Director

    10:15-11:00 Keynote Speech by Sarah Nouwen, Professor of International Law at European University Institute

    “Inclusive Open Access in academia: coming together against exclusive publishing”



    Open Access is a great topic to rally around. Who can be against the idea of Open Access? But this lecture argues that Open Access is also a topic that requires us ‘to come together’ to specify what we actually mean by ‘Open Access’, differentiating between idea and modalities, to ensure that we do not enter into an Open Access world that works against its own objectives, especially equity and inclusion. Recognising the crucial role that libraries play in the shift towards Open Access, this lecture identifies some points on which more collaboration with all stakeholders is required: ensuring that scholars without access to resources or transformative agreements can continue to publish; protecting diversity in scholarly ‘outputs’; resisting the ‘more, more, more’ incentive; reconsidering the pros and cons of hybrid journals and creating a ‘post-transformation’ vision that is equitable, inclusive and sustainable.

    11:00-11:30 Coffee Break

    11:30-13:30 Parallel Workshops

    WORKSHOP 1: Managing Open Access Infrastructure with FIML

    Organiser: FIM4L Working Group

    Speaker: Jos Westerbeke 

    The first part of the workshop seeks to create awareness on the association of OA and Authentication and Authorization Infrastructures (AAI). It further aims to receive feedback from the participants in order to create an informed strategy for the FIM4L working group. The second part of the workshop will be dedicated to working group’s new educational material for guiding library patrons (and librarians) in privacy-preserving access to online resources. A hand-out meant for students and librarians will be showcased and feedback will be collected on it before the final publishing. 

    WORKSHOP 2: Digital Scholarship & Data Science Essentials for Library Professionals

    Organiser: Data Science in Libraries & Digital Scholarship and Digital Cultural Heritage Working Group

    Speaker: Peter Verhaar & Neha Moopen

    The DSDCH and the Data Science in Libraries Working groups have begun to collaborate on an open, online and collaboratively curated learning hub for data science in libraries to improve the access to learning materials for LIBER members who wish to develop the skills to work with digital collections and with data. To make it easier for LIBER members to find the most relevant and the most useful training materials, the DSDCH and DSLib working groups plan to develop a website which presents a series of guides, or curricula, containing recommendations for specific learning activities.In this workshop, the two working groups seek to collect feedback on this project idea from LIBER members interesting in working with digital cultural heritage data. Utlimately, their aim is to breaking down the barriers that librarians may encounter during their learning process. 

    WORKSHOP 3: Walls & Bridges: breaking down barriers and building connections in Citizen Science

    Organiser: Citizen Science Working Group

    Speakers: Raphaëlle Bats, Dirk Van Gorp, Andrew Barker & Dragana Janković 

    This workshop aims to facilitate the implementation of CS in universities, and to enhance the role of libraries in implementing these policies. The aim is to examine these barriers by looking at the many different ways in which they are being experienced in European universities, and then to work together to find solutions, approaches and actions to overcome them. The workshop will produce a map of barriers and solutions, as well as advocacy actions to be taken to make libraries the advocates of citizen science in universities. 

    WORKSHOP 4: Resilient Leadership

    Organiser: Leadership Programmes Working Group

    Speakers: Kira Stine Hansen, Gyöngyi Karácsony & Thomas Chaimbault-Petitjean 

    At this workshop, ‘Resilient Leadership’ is introduced, and attendees will reflect on their own leadership by exercise and discussions among peers. 

    Networks/partnerships are essential for success within strategy and innovation, political skills in leadership are needed, being able to anticipate changes and embed coping mechanisms; – How do you as a leader anchor changes personally and organizationally?  

    This is what Resilient Leadership is about – how you can initiate and work with resilience as a power tool to move your organization forward. Resilience is the ability to absorb and handle – taking in what is learned, both personally and within the organization, and change. 

    13:30-14:30 Lunch Break 

    14:30-16:30 Parallel Workshops

    WORKSHOP 5: From AI to zero embargoes: how can we work together to address the legal issues facing research libraries today?

    Organiser: Copyright and Legal Matters Working Group

    Speakers: Erna Sattler, Susan Reilly, Judith Ludwig & Alex Fenlon 

    This workshop will act as a forum to allow participants to share their experience, concerns and expertise on the most pressing legal issues they face. National case studies will be presented and discussed. Participants are encouraged to contribute examples from their own situations. After short presentations, the audience will be asked to form small groups and exchange ideas and share experiences. Afterwards we will discuss the results. Lastly, discussions will focus on how best to prioritise the issues and activities that LIBER member would like to see progressed through the Working Group. 

    WORKSHOP 6: How can we design public spaces in libraries to meet our user’s need?

    Organiser: LIBER Architecture Group Working Group

    Speakers: Marie-Pierre Pausch, Dostálová Lenka, Michael Mönnich, Kira Stine Hansen & Linda Vidlund 

    In this workshop the 77 Human Needs System will be used to develop how we need to design library public spaces and library buildings to best meet the needs of the users. The 77 Human Needs System consists of 5 needs categories: physiological, sensory, actional, social, and ideal needs. 

    During this workshop, the participants will collaborate and try to formulate requirements to library spaces, equipment & furniture to fulfil these needs. 

    WORKSHOP 7: A Long and Winding Road – transforming to OA publishing is a journey, but what comes around the next corner?

    Organiser: Open Access Working Group

    Speakers: Sofie Wennström, Iina Peltonen & Colleen Campbell

    Starting with a collective conversation on the progress, lessons learned, and next objectives for open access publishing services in libraries, the workshop will allow participants to explore what comes next. With an inclusive “big tent” approach, the workshop aims to uncover the diverse and complementary ways libraries can prepare for a not-so-distant future in which open is the default in scholarly communication. 

    WORKSHOP 8: Value-enacted decision making in research libraries

    Organiser: HuMetricsHSS Initiative through EUI Library

    Speakers: Simone Sacchi & Nicky Agate 

    In line with the LIBER Strategy 2023-2027, this workshop will empower librarians to embody values in their everyday work appealing to a methodology developed by the HuMetricsHSS Initiative over the past seven years and complemented with practical examples and interactive exercises. 

    16:30-17:00 Coffee Break

    17:00-18:00 UnConference Session – Engage!

    In this session, attendees are given the freedom to create the agenda they want and provide the topics they would like to discuss. In the UnConference – Engage! session, we invite you to share your experiences, issues, frustrations, successes, or failures. You get the opportunity to discuss, inspire, get feedback, challenge, or surprise colleagues by claiming a 15-minute slot with a discussion topic of your choice. You can address any related to the event’s theme, “Come together! Enabling Collaboration and Inclusivity in Research Libraries” topic in any format you like. Submit your ideas for discussion on the registration form. 

    The following topics have been selected for the UnConference session:  



    Topic Leader: 

    Topic 1: Skills needed for OS in libraries: Library as OS hub?

    Carina Ahlberg

    Topic 2: Libraries supporting Diamond OA journals

    Patrick Furrer

    Topic 3: Overcoming gender bias in libraries

    Elena Gallina

    Topic 4: Views on AI development and the impact on libraries

    Arben Hajra

    Topic 5: Soft skill development programmes in libraries 

    Gyongyi Karacsony 

    Topic 6: RDM and Software training: lessons learned from the Carpentry Foundation

    Cobolet Noémi

    Topic 7: LIBER’s role in a more equitable Open Science landscape  

    Hilde van Wijngaarden 

    Topic 8: Scholarly communication as part of the library: disseminating institutional publications

    Sofie Wennström


    20:00-23:00 LIBER Winter Event Dinner (Optional)

    Location: Cucina Torcicoda

    Address: Via Torta, 5/r, 50122 Firenze

  • Friday 24 November

    9:00-10:00 – WGs/ Projects/ SCs meeting (optional)

    10:00-11:00 Parallel Workshops

    WORKSHOP 9: Research Data Management Support Service Models at Universities

    Organiser: Research Data Management Working Group & Data Science in Libraries

    Speakers: Naeem Muhammad, Sara Coppini, Chiara Basalti, Elisa Rodenburg & Peter Verhaar 

    In this workshop participants will learn about different RDM support service models universities offer. By the end of the workshop, the participants have an overview of both early and advanced support models. Organizers will introduce practical case studies of RDM support services offered by one unit (for example, libraries) and also hybrid models – central and departmental support models. The workshop will also touch on AI and how these services can be combined with RDM. 

    WORKSHOP 10: Exploring the aspects of Upskilling and Education on Citizen Science

    Organiser: CeOS_SE Project

    Speakers: Theodora Karaiskou, Maria Cassella, Alisa Martek, Andrej Vrcon, Nataša Dakić & Dolores Mumelaš  

    This workshop, initiated by the Erasmus+ CeOS_SE project of LIBER, is focusing on the ways that Citizen Science is getting the attention of the relevant stakeholders, equips them with knowledge and skills, and secures its long-term sustainability. Upskilling and educating are crucial activities that libraries often undertake within their institutions and beyond. Having the essential knowledge of Citizen Science, enables one to take the best decisions and to be effective during the delivery of services. Therefore, the need of highly skilled information professionals is imperative and this requires not only the upskilling of the current workforce, but also of the young, new librarians. The participants will be expected to learn about the skills and competencies that are required to perform CS activities and services. They will also have the opportunity to provide their own input about the skills that information and library professionals should have to perform effectively their CS-related tasks. 

    WORKSHOP 11: Contributing to Open Science Infrastructure – the future of Open Research Europe

    Organiser: Open Research Europe (ORE) Project

    Speaker: Georgina Durowoju 

    During this session, the organiser will provide attendees with an overview of the ORE platform’s publishing process and how continues to contribute towards boosting Open Science in academic dissemination. Discussions on the ongoing projects will follow, giving attendees an opportunity to provide invaluable feedback. 

    11:00-11:30 Coffee Break 

    11:30-12:30 Parallel Workshops Continue

    12:30-13:30 Closing Ceremony

    13:30-14:30 Lunch Break

    14:30-16:30 Social Programme (Optional)

    Visit the Historical Archives of the European Union (HAEU) in Villa Salviati

    The visit begins with a welcoming introduction by Director Dieter Schlenker. Archivist Mary Carr provides a comprehensive presentation on HAEU’s mission and its archival treasures exploring the essential steps of the European Union integration history while archivist Juan Alonso Fernandez offers a glimpse of EU audiovisual and oral history sources. The visit concludes with a tour of state-of-the-art archival deposits and a fascinating visit of the villa grottoes.

    *Transport will be provided from the EUI to the HAEU and from the HAEU to Florence City Centre after the visit.


LIBER’s Winter Event 2023 will take place at the European University Institute in Florence, Italy.

EUI, Florence: We are a uniquely international research university.  

The EUI is the leading institute in Europe dedicated to social sciences and humanities. Founded in 1972 by the six original members of the then European Communities, the EUI has earned a reputation as a transnational hub of research and higher learning. Our educational offer includes tailor-made doctoral, postdoctoral, master, and executive education programmes in a vibrant community of scholars from over 60 countries. 


Badia Fiesolana
Via dei Roccettini 9,
I-50014 San Domenico di Fiesole (FI) – Italy
Tel. [+39] 055 4685 399, Monday-Friday 8.00-19.00 
View the Campus Map

Read more details to help you arrive in at the venue.  

Download the EUI Floor Map.

[Photo provided by EUI Communications Office] 

Staying in Florence?

Florence is a historical city with many areas to explore. Depending on your needs, the EUI has put together a list of hotels in three different areas: 

  • Historic CentreSanta Maria Novella Area 
  • Florence Centre – Piazza della Libertá  
  • Fiesole – near the European University Institute  

View the list of recommended hotels for details.   

Read more detailed information about public transport in Florence.

[Photo by Alessia Paggi on Unsplash] 

Contact Us

If you have any questions about the event or the call for proposals, feel free to contact us via email: